If you prefer to see them listed alphabetically by last name, do the following: Click the File tab and choose Account Settings from the Account Settings dropdown.

You can use them to remove some of the drudgery and work a bit more productively by configuring Outlook to match your work habits.

In this article, Ill show you how to change 10 of Outlooks out-of-the-box settings to complement the way you work instead.

Theres no downloadable demonstration file, and none of these settings is appropriate for 365 Mail.

Outlook 2016 Font Size Free PDF Make

Note: This article is also available in the free PDF Make Office 2016 work your way by changing these default settings.

Opening folder When you first launch Outlook, it displays Today view, which a lot of people dont use.

Instead, they go straight to a mail folder and start working.

Its only a few clicks, but you can change this setting and have Outlook open right where you want to start.

To specify the folder that Outlook selects when launching, do the following: Click the File tab and choose Options.

In the Outlook Start And Exit section, use the Browse button to locate the folder or window where you want to start working ( Figure A ).

Click OK twice. Figure A Select the folder you want Outlook to open when launched.

Outlook 2016 Font Size Windows 10 Work The

SEE: 20 pro tips to make Windows 10 work the way you want (free TechRepublic PDF) 2: Custom address book.

If youre on Exchange, the GAL is usually members of your organization.

Addresses you add yourself will be in your personal contacts list.

If you want Outlook to default to your contacts list, do the following: On the Home tab, click Address Book in the Find group.

Make sure the opening option at the bottom displays Choose Automatically (it should).

When choosing Custom, you must also specify the specific address book.

Figure B Control the address book Outlook opens by default.

However, plain text is less trouble when dealing with the unknown.

For example, I still use plain text by default because so many of the lists I subscribe to still cant handle HTML.

To set this default, do the following: Click the File tab and choose Options.

In the Compose Messages section, choose Plain Text from the Compose Messages In This Format dropdown ( Figure C ).

Click OK. Figure C Set the default message format.

Appointment interval If your average appointment span is 15 minutes instead of the default 30 minutes, changing the default as follows will save you time: In the Calendar window, right-click the timebar in the Day or one of the Week views.

Figure D Select the default appointment interval from this menu.

Appointment reminders Reminders have a default setting of 15 minutes.

You can change the reminder time when you create the appointment or you can change the default setting as follows: Click the File tab and choose Options.

In the Calendar Options section, choose a reminder time from the Default Reminders dropdown ( Figure E ).

Click OK. Figure E Never miss an appointment again--set a reasonable reminder time.

SEE: 10 time-saving tips to speed your work in Outlook (TechRepublic) 6: Contact name order When entering addresses in the To field, Outlook displays contact names in First Name Last Name order.

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